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25 episodes! Thank you all for listening and helping us grow the ProductivityCast community! As we grow and change in our personal and professional lives, we should all consider if the way you see your “next actions” (the granular, physical tasks we take to move projects forward, a la Getting Things Done by David Allen). If we approach next-action crafting in time chunks smaller or larger, or based on different contexts, than you need to accomplish them, then we’ll see ourselves being less effective. In this cast, the ProductivityCast team addresses the issue of priming ourselves to appropriate next-action thinking in our productivity systems. Enjoy! Give us feedback! And, again, thanks for listening! If you'd like to discuss this episode, please click here to leave a comment down below (this jumps you to the bottom of the post). In this Cast Ray Sidney-Smith Augusto Pinaud Francis Wade Art Gelwicks Show Notes Resources we mention, including links to them will be provided here. Please listen to the episode for context. Getting Things Done: The Art of Stress-Free Productivity by David Allen Quantified Self (DC Quantified Self - Ray is the Organizer) Eisenhower Matrix (Merrill-Covey Matrix) Holmes-Rahe Life Stress Inventory Life changes to give you pause to know it’s time to reflect on the structure, time and contexts of your next-action planning: 1- Birth 2- Death Professional Transitions    3- I've Been Demoted!    4- I've Been Promoted!    5- I've Been Hired!    6- Unemployment (whether involuntary or by choice)    7- Changing Careers (while employed or not) 8- Starting School 9- First Job 10- Moving Home 11- Moving Office 12- Downsizing Home 13- Starting Retirement 15- Marriage / Long-Term Commitment 15- Divorce / Separation / Ending a Long-Term Relationship Calculator - Do You Need a Task Management Improvement? by Francis Wade Francis: “The Ultimate, Evergreen Guide to Choosing Your Next Task Management App or Practice.” Plus. the stuff on implicit vs explicit tagging is in my book which is being updated - http://perfect.mytimedesign.com. Francis also included the idea in this paper - http://www.2time-sys.com/can-time-actually-be-managed/ Francis: The idea of facing changing constraints as task load increases, and the need to see a change is also mentioned in this article: What are the greatest task management tools, and why? Raw Text Transcript Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is h:mm:ss.ms to h:mm:ss.ms (e.g., 0:00:00.000,0:00:04.000 starts at 0.00 seconds and ends at 4 seconds in the cast's audio). Read More 1 00:00:00,030 --> 00:00:03,870 are you ready to manage your work and 2 00:00:02,159 --> 00:00:06,120 personal world better to live a 3 00:00:03,870 --> 00:00:07,350 fulfilling productive life then you've 4 00:00:06,120 --> 00:00:09,780 come to the right place 5 00:00:07,350 --> 00:00:12,360 productivity cast the weekly show about 6 00:00:09,780 --> 00:00:15,480 all things productivity here your hosts 7 00:00:12,360 --> 00:00:17,430 ray Sydney Smith and Augusto pronounces 8 00:00:15,480 --> 00:00:21,240 weight and art Galax welcome back 9 00:00:17,430 --> 00:00:23,609 everybody to episode 25 of productivity 10 00:00:21,240 --> 00:00:26,460 cast and so I just want to thank you all 11 00:00:23,609 --> 00:00:28,740 for listening to productivity cast and I 12 00:00:26,460 --> 00:00:31,650 want to welcome to the show today 13 00:00:28,740 --> 00:00:35,100 gusto pinaud francis Wade and art Galax 14 00:00:31,650 --> 00:00:37,380 welcome to the show gentlemen guys I'm 15 00:00:35,100 --> 00:00:40,680 doing really well and as I was saying 16 00:00:37,380 --> 00:00:42,239

On this cast, we have some fun! That is, we ask ourselves the question, can productivity be fun? The ProductivityCast team talks about the concept of adding fun into your productive life. We discuss the potential opportunities to incorporate play into your work, gamifying your productivity system, negative stereotyping by business about the idea of games in a professional space, and more. How are you adding fun into your productivity? Enjoy! Give us feedback! And, thanks for listening! If you'd like to discuss this episode, please click here to leave a comment down below (this jumps you to the bottom of the post). In this Cast Ray Sidney-Smith Augusto Pinaud Francis Wade Art Gelwicks Show Notes | Can Productivity Be Fun? Resources we mention, including links to them will be provided here. Please listen to the episode for context. The Fun Theory Nudge: Improving Decisions About Health, Wealth, and Happiness by Cass Sunstein, PhD, and Richard Thaler, PhD gamification The Pomodoro Technique Forest (app) Bullet Journal Flow: The Psychology of Optimal Experience by Mihaly Csikszentmihalyi, PhD Deep Work: Rules for Focused Success in a Distracted World by Cal Newport Deliberate practice (developed by K. Anders Ericcson, PhD) Getting Things Done FAST (audio program) by David Allen SuperBetter (at Work) by Jane McGonigal, PhD Productivity Book Group’s discussion on SuperBetter Raw Text Transcript Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is h:mm:ss.ms to h:mm:ss.ms (e.g., 0:00:00.000,0:00:04.000 starts at 0.00 seconds and ends at 4 seconds in the cast's audio). Read More Coming soon!

The winter holidays season is upon us and soon the new year! And, there’s no time like the present to start planning for the upcoming holidays and new year. To reduce distress and increase the opportunities to enjoy and celebrate time with family, friends and work colleagues during this season, good planning (and execution) is vital. What do you do to prepare for the holidays and new year? In this cast, the ProductivityCast team converses about strategies to squeeze more out of your time and resources during the holidays season. You’ll learn about Art Gelwick’s phrase for the celebration season, “getting done while still having fun.” What are your holidays and new year planning routines? Share them in the comments, comment on this cast on our ProductivityCast Facebook Page, or contact us to let us know! And, thanks for listening! If you'd like to discuss this episode, please click here to leave a comment down below (this jumps you to the bottom of the post). In this Cast | Holiday and New Year Productivity Planning Ray Sidney-Smith Augusto Pinaud Francis Wade Art Gelwicks Show Notes | Holiday and New Year Productivity Planning Resources we mention, including links to them will be provided here. Please listen to the episode for context. Holiday Budget Planner (Excel template) <--you can import into Google Sheets also! Deep Work by Cal Newport AndroidWear smartwatches Apple Watch Time demands - also in Francis Wade’s book, Perfect Time-Based Productivity Evernote OneNote Google Keep Raw Text Transcript Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is h:mm:ss.ms to h:mm:ss.ms (e.g., 0:00:00.000,0:00:04.000 starts at 0.00 seconds and ends at 4 seconds in the cast's audio). Read More Transcript coming soon!

You know the productivity annoyances you deal with daily or weekly when coworkers or family or friends waste your time or resources. Some things get under all of our skins. And, it's best to occasionally talk about them, and even strategize how to address them and overcome them. What are your biggest productivity pet peeves? We'd like to know! We present ours on this cast for you to know how to identify and overcome them! Enjoy! Give us feedback! And, thanks for listening! If you'd like to discuss this episode, please click here to leave a comment down below (this jumps you to the bottom of the post). In this Cast Ray Sidney-Smith Augusto Pinaud Francis Wade Art Gelwicks Show Notes Resources we mention, including links to them will be provided here. Please listen to the episode for context. Getting Things Done (“GTD”) by David Allen GTD-Q assessment Francis Wade’s 48-point and 21-point skills assessment: The Evaluations Learners Complete in My Book/Training How I create evaluations featuring “Flowing”: http://plus.mytimedesign.com/index2017interaction.html https://medium.com/@fwade/3-superpowers-to-survive-improvement-overload-53a343e695e3 The Platinum Rule by Dr. Tony Alessandra (PDF) Androgogy (Quora Q&A) (In Frances’ book he argues that learners go beyond andragogy to heutagogy.) Evernote OneNote Bullet Journal - Pinterest BLUF Five Sentences (email methodology) Boomerang Respondable (Web browser extension that rates your email for respond-ability) Raw Text Transcript Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is h:mm:ss.ms to h:mm:ss.ms (e.g., 0:00:00.000,0:00:04.000 starts at 0.00 seconds and ends at 4 seconds in the cast's audio). Read More Transcript to come soon!

Clutter is a pernicious problem for many people. And, so is its cousin, digital clutter. Across your many desktop and mobile devices now prevalent in daily life, we house files piled high (metaphorically speaking) that as Art Gelwicks aptly notes, lives on "without a clearly defined purpose." Clearly this is a complicated issue and the ProductivityCast team has a healthy debate about the practicality of managing our digital worlds, and what awaits us in the future for digital information management. Join us for this fascinating discussion into digital clutter and the need to do digital decluttering. This is surely a topic we'll revisit in the future, as the more information we have about us living both locally on our systems and in the cloud grows, almost exponentially. Enjoy! Give us feedback! And, thanks for listening! If you'd like to discuss this episode, please click here to leave a comment down below (this jumps you to the bottom of the post). What are your thoughts on your digital information and performing any kind of digital decluttering? Do you suffer from digital clutter? Or, do you have a particular area where you manage your digital information well (say, at work), but very poorly elsewhere (like, home digital photo organization)? You can comment below, or let us know via our contact form (audio or text) and we'll be glad to help as best as we can in a future episode. In this Cast Ray Sidney-Smith Augusto Pinaud Francis Wade Art Gelwicks Show Notes Resources we mention, including links to them will be provided here. Please listen to the episode for context. Trello for Mac Evernote IFTTT Amazon Kindle e-Readers Survivorman Instapaper Pinterest Minimalism (documentary) ProdPod: Episode 68–Digital Clutter: Out of Sight Is Not Out of Mind Otixo MultCloud OneNote Google Drive Dropbox Getting Things Done by David Allen Raw Text Transcript Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is h:mm:ss.ms to h:mm:ss.ms (e.g., 0:00:00.000,0:00:04.000 starts at 0.00 seconds and ends at 4 seconds in the cast's audio). 0:00:00.000,0:00:03.870 are you ready to manage your work and 0:00:02.159,0:00:06.120 personal world better to live a 0:00:03.870,0:00:07.350 fulfilling productive life then you've 0:00:06.120,0:00:09.599 come to the right place 0:00:07.350,0:00:12.090 productivity cast the weekly show about 0:00:09.599,0:00:14.299 all things productivity here are your 0:00:12.090,0:00:16.699 hosts Ray Sidney-Smith and Augusto 0:00:14.299,0:00:18.720 Pinaud Francis Wade and art Gelwicks Read More 0:00:16.699,0:00:20.609 welcome back everybody to another 0:00:18.720,0:00:24.420 episode of productivity casts this is 0:00:20.609,0:00:27.480 episode 21 and so we are in full steam 0:00:24.420,0:00:29.189 ahead and how are you guys doing how are 0:00:27.480,0:00:31.230 you guys doing today doing well this 0:00:29.189,0:00:33.450 morning's good weekend busy weekend 0:00:31.230,0:00:34.950 productive well that was productive as 0:00:33.450,0:00:36.899 I'd like but a good weekend everybody's 0:00:34.950,0:00:39.000 doing well I think good I was on travel 0:00:36.899,0:00:42.239 this weekend and because of work I had 0:00:39.000,0:00:45.989 to be in New York and so I'm still 0:00:42.239,0:00:49.530 adjusting to the hecticness of the 0:00:45.989,0:00:52.020 weekend being somewhat personal you know 0:00:49.530,0:00:54.719 social stuff and then trying to get all 0:00:52.020,0:00:57.300 the work stuff in so for those listeners 0:00:54.719,0:00:58.829 who have to deal with that know that 0:00:57.300,0:01:01.410 you're not alone there there is that 0:00:58.829,0:01:04.710 balancing act that you have to have so 0:01:01.410,0:01:06.150

Augusto received mistakenly a letter from his local municipality, and the time-wasting process began of fixing another person’s mistakes. And, yes, people will make mistakes. You will make mistakes. But, the deeper issue here is valuing other people’s time. There are many issues when respecting and understanding the productive value of other people's time. And, in this cast, we guide you on how to be more productive when valuing other people's time and helping them understand how to value yours. Enjoy! Give us feedback! And, thanks for listening! If you'd like to discuss this episode, please click here to leave a comment down below (this jumps you to the bottom of the post). In this Cast Ray Sidney-Smith Augusto Pinaud Francis Wade Art Gelwicks Show Notes Resources we mention, including links to them will be provided here. Please listen to the episode for context. Modern Meeting Standard - Anonymous Meeting Feedback Tool Facebook Messenger Slack WhatsApp Microsoft Teams Telegram OneNote Our Declaration: A Reading of the Declaration of Independence in Defense of Equality by Danielle Allen, PhD Not mentioned in the episode but worthwhile mentioning: On Time Window On coming to work on time On having better meetings ProdPod episodes on Time Thieves, Thugs and Terrorists: Episode 96: Time Thieves, Time Thugs, and Time Terrorists – Who They Are So You Can Identify Them Efficiently Episode 97: Time Thieves, Time Thugs, and Time Terrorists – How to Combat Them So You Can Get Back to Being Productive Raw Text Transcript Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is h:mm:ss.ms to h:mm:ss.ms (e.g., 0:00:00.000,0:00:04.000 starts at 0.00 seconds and ends at 4 seconds in the cast's audio). Transcript not available for this episode.

Eight years ago Paul Graham wrote an article characterizing two different types of time management, each centering on either a maker or manager perspective. The maker schedule is that of the individual who needs longer stretches of time in order to create, whereas the manager schedule is structured around meetings and shorter periods of work times. But times, they are a-changing...and fast!  In this cast, the ProductivityCast team looks at potentially new additions to the maker and manager schedules (ergo, the maker, manager and the artist's productivity...and individual, too!), and how to attempt to master time management in a changing world. Enjoy! Give us feedback! And, thanks for listening! If you'd like to discuss this episode, please click here to leave a comment down below (this jumps you to the bottom of the post). In this Cast Ray Sidney-Smith Augusto Pinaud Francis Wade Art Gelwicks Show Notes Resources we mention, including links to them will be provided here. Please listen to the episode for context. SkedPal “Maker’s Schedule, Manager’s Schedule” by Paul Graham Maker vs Manager’s Schedules Brainswarming Google Calendar Principle of Universalizability The Platinum Rule by Dr. Tony Alessandra The Platinum Rule - Sample Report Keirsey Temperament Sorter 16 Personalities Holacracy McKinsey article: http://www.mckinsey.com/business-functions/organization/our-insights/making-time-management-the-organizations-priority Meetingless Meetings by Francis Wade Getting Things Done by David Allen Agile project management RescueTime Top Brain, Bottom Brain: Surprising Insights into How You Think by Stephen Kosslyn and G. Wayne Miller Raw Text Transcript Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is h:mm:ss.ms to h:mm:ss.ms (e.g., 0:00:00.000,0:00:04.000 starts at 0.00 seconds and ends at 4 seconds in the cast's audio). Read More Are you ready to manage your work and personal world better to live a fulfilling productive life then you've come to the right place productivity cast the weekly show about all things product to Vittie here your host Ray Sidney Smith and Augusto Pinaud with Francis Wade and Art Gelwicks Welcome everybody to ProductivityCast the weekly show about all things personal productivity we're back we're going to be talking about something really interesting to find is the maker versus manager schedules and this is a an article that was written by Paul Graham sort of an idea developed by Paul Graham back in the system when when was this article written two thousand and nine o'clock in America it's been this very older piece of work but it has it set the stage for a concept and personal productivity that I think is really important to us all I'm curious about everyone's thoughts here as we make our way through this conversation and so do you want to start off with explaining what the maker schedule is versus the manager schedule and what Paul Graham was really talking about yes the article hardens the good there is two kinds of Scots who when he goes by your schedule research for this in all twenty minutes half an hour's Ketzel were do jump from one task to the other and can really make your essential into smaller pieces if you go even today to more mother reason articles about it you will find people Musk who said he's got his schedule in five minutes increment money then not even twenty minutes one amongst a lot of people used to work then you have what he calls the maker is going to him to sketch Oh poor people on projects who require a different timetable so if you think about coding for example rather than a piece of software or a program no webpage or. Writing a book or even or in an article are things that as much as we all wish they can happen in ten minutes increments usual...

There was a recent study of ravens that found they can plan. They can do the simple-to-humans function of planning for future possibilities. Only known to be a capability of humans and apes before, ravens (or, corvids) have now joined the elite thinkers of planet Earth. But, what does planning have to do with productivity? Why, everything! And, that's what the ProductivityCast team entertains in this cast--the importance of planning and getting into action so that you can get more done by thinking more about the right things and doing less of the unproductive things on your way to your goals. So, enjoy this episode on how to think more, do less, get more done. Give us feedback! And, thanks for listening! If you'd like to discuss this episode, please click here to leave a comment down below (this jumps you to the bottom of the post). In this Cast | think more, do less, get more done Ray Sidney-Smith Augusto Pinaud Francis Wade Show Notes | think more, do less, get more done Resources we mention, including links to them will be provided here. Please listen to the episode for context. Ravens—like humans and apes—can plan for the future Getting Things Done by David Allen Google Drive Dropbox Gmail Evernote OneNote Flow Deliberate practice Deep Work (book) Deep Work (Productivity Book Group) Raw Text Transcript | think more, do less, get more done Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is h:mm:ss.ms to h:mm:ss.ms (e.g., 0:00:00.000,0:00:04.000 starts at 0.00 seconds and ends at 4 seconds in the cast's audio). Read More Are you ready to manage your work and personal world better to live a fulfilling productive life then you've come to the right place product to be cast the weekly showboat all things product to Vittie here your host Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks Hello and welcome to productivitycast the weekly show about all things personal productivity I'm Ray Sidney-Smith and I'm joined here with Augusto Pinaud and Francis Wade Welcome to the show guys good morning oh is everybody doing to be back I'm doing really well and today we're going to be talking about thinking about thinking we're going to talk about thinking about your productivity system and getting into action and we were just talking before the show recording about this study that was done back in July of twenty seventeen what these research scientists have discovered was that Ravens or corvids the birds known as corvids Jays crows and ravens all showed signs of planning I'm reading here out of a science mag dot org article which I'll link to in the show notes and so it turns out that humans apes not monkeys and birds all have the ability to plan and as the article says quote planning is the ability to think through future events taking place at a different location and quote and so really for us thinking about our personal productivity I think it's really important for us to all think about how we plan how we think about the future in the perspective of getting things done and so for me I really have always stood on the the the perspective or stood from the perspective that our cognitive skills are very similar to the way in which athletes condition and plan for competing in events and that week I think that we miss appropriately think that we're all. Running marathons when in reality we're actually playing you know small sprints throughout our lives even throughout our days and we need to be conditioning ourselves and planning effectively for each of those variety of sprints and our specialized sprints right so particular type of Sprint that you would prepare for would be in a in a say of racing or running you know athletic event would be maybe the pole jump or...

Ray starts out most productivity seminars with a fundamental definition of a productivity system: a dynamic set of skills, strategies and tools, that you adapt as your life circumstances change. And, as you'll hear from Francis in this episode, you have the system that usually developed organically, not out of planning necessarily. So, in many ways, you need to overcome your own productivity system that developed to a productivity system that you have built to match your needs and wants today. Enjoy! Give us feedback! And, thanks for listening! If you'd like to discuss this episode, please click here to leave a comment down below (this jumps you to the bottom of the post). In this Cast Ray Sidney-Smith Augusto Pinaud Francis Wade Show Notes Resources we mention, including links to them will be provided here. Please listen to the episode for context. Evernote OmniFocus 2 3 Superpowers you need to survive improvement fatigue by Francis Wade The Fifth Discipline: The Art & Practice of The Learning Organization, Revised & Updated Edition by Peter Senge Raw Text Transcript Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is h:mm:ss.ms to h:mm:ss.ms (e.g., 0:00:00.000,0:00:04.000 starts at 0.00 seconds and ends at 4 seconds in the cast's audio). 0:00:00.000,0:00:03.870 are you ready to manage your work and 0:00:02.159,0:00:06.120 personal world better to live a 0:00:03.870,0:00:07.350 fulfilling productive life then you've 0:00:06.120,0:00:09.809 come to the right place 0:00:07.350,0:00:12.059 productivity cast the weekly show about 0:00:09.809,0:00:14.480 all things productivity here are your 0:00:12.059,0:00:17.880 hosts Ray Sidney-Smith and Augusto 0:00:14.480,0:00:19.560 Pinaud, Francis Wade and Art Gelwicks welcome 0:00:17.880,0:00:21.630 back to another episode of productivity 0:00:19.560,0:00:23.970 cast the weekly show about all things 0:00:21.630,0:00:25.800 personal productivity I'm Ray Sidney-Smith 0:00:23.970,0:00:28.590 and I am joined here today by 0:00:25.800,0:00:33.270 Augusto Pinaud and Francis Wade how's it 0:00:28.590,0:00:35.219 going guys great wonderful wonderful 0:00:33.270,0:00:38.579 today we are going to be talking about 0:00:35.219,0:00:40.350 overcoming your own productivity system 0:00:38.579,0:00:43.500 and while that might sound a little 0:00:40.350,0:00:46.170 vague we will explain to you what we are 0:00:43.500,0:00:47.430 talking about very shortly and to do 0:00:46.170,0:00:50.640 that what I'm going to do is I'm gonna 0:00:47.430,0:00:53.160 pass the baton the microphone virtually 0:00:50.640,0:00:54.809 to Francis Francis if you want to 0:00:53.160,0:00:56.699 explain to us a little bit about what it 0:00:54.809,0:00:58.890 means to overcome your own productivity 0:00:56.699,0:01:00.930 system in the context of what you have 0:00:58.890,0:01:03.030 written about in the past which is this 0:01:00.930,0:01:04.619 idea that you have the system you 0:01:03.030,0:01:07.100 deserve could you explain that a little 0:01:04.619,0:01:09.689 bit to folks so that they can understand 0:01:07.100,0:01:10.920 what that really means in terms of 0:01:09.689,0:01:20.369 having the system 0:01:10.920,0:01:22.200 you deserve it sounds terrible there 0:01:20.369,0:01:26.580 might be there's a responsibility issue 0:01:22.200,0:01:27.780 it's not blame its responsibility okay 0:01:26.580,0:01:30.509 that's much better thank you for 0:01:27.780,0:01:32.189 cleaning that up but you know before the 0:01:30.509,0:01:35.460 call Augusto said it well that everyone 0:01:32.189,0:01:37.439 has a system and that system was was it 0:01:35.460,0:01:38.640 didn't just were born with it obviously 0:01:37.439,0:01:41.610 it's something that we developed in 0:01:38.640,0:01:44.