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Host’s note: You will notice that Art Gelwicks stopped speaking about 13 minutes into this week’s ProductivityCast about the GTD step, Organize. Unfortunately, there were technical difficulties. Our apologies for any parts where it may sound like we jumped from segment to another; it’s likely where Art was speaking and his audio wasn’t available. That said, this is episode three, on Step Three of the Workflow Diagram / Map, Organize, in our nine-part series on the Getting Things Done (GTD) personal productivity methodology and eponymously-titled book, from the perspective of the ProductivityCast team–as long-term practitioners, critics and observers of GTD. “Being organized simply means that where something is matches what it means to you. No more, no less.” ~David Allen In this cast, we cover how and where to organize after clarifying items in our inboxes, so that we can effectively trigger next actions when we have discretionary time to make progress on our projects and tasks. (If you’re reading this in a podcast directory/app, please visit http://productivitycast.net/041 for clickable links and the full show notes and transcript of this cast.) Enjoy! Give us feedback! And, thanks for listening! If you'd like to discuss this episode, please click here to leave a comment down below (this jumps you to the bottom of the post). In this Cast | Organize - Getting Things Done (GTD) Ray Sidney-Smith Augusto Pinaud Art Gelwicks Show Notes | Organize - Getting Things Done (GTD) Resources we mention, including links to them will be provided here. Please listen to the episode for context. Getting Things Done: The Art of Stress-Free Productivity by David Allen The Happiness Advantage: How a Positive Brain Fuels Success in Work and Life by Shawn Achor “Getting Things Done: The Science behind Stress-Free Productivity” (p. 5 flowchart with processing/organizing questions) Evernote Remember the Milk Google Calendar Mind42 Simple Mind FreeMind Tony Buzan Goodnotes 4 (iOS) Raw Text Transcript | Organize - Getting Things Done (GTD) Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio). Read More Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling productive life? Then you've come to the right place productivity cast the weekly show about all things productivity here your hosts, Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks. Raymond Sidney-Smith 0:17 Welcome everybody to productivity cast the weekly show about all things personal productivity. I'm recently Smith and I'm joined with my co host goes to pronounce. How's it going to gusto. Augusto Pinaud 0:26 It's going to. Well, good morning. Raymond Sidney-Smith 0:28 Hello. Hello. And we have art galleries with us today. How's it going art Art Gelwicks 0:32 doing pretty well, so far? Guys? Raymond Sidney-Smith 0:33 How about you guys? I am doing well. I glad to hear you're doing well. And we're going to hope that our listeners are doing well. And in this cast, we are going to talk about organizing, and we're going to be talking about it in the GTD flavor getting things done by David Allen flavor in this series that we've been ongoing. And we're going to talk about the idea of what is organizing? How do we define organizing, at least in the context of getting things done? Well, then talk about how each of us organizes our projects, next actions and other items, whether that be in a traditional list or otherwise. And then we're going to talk about some of the challenges that we know people face in getting organized in GTD and then maybe how to overcome them, or at least commiserating with you about the travails of getti...

This is episode two, on Step Two of the Workflow Diagram / Map, Clarify (formerly Process), in our nine-part series on the Getting Things Done (GTD) personal productivity methodology and eponymously-titled book, from the perspective of the ProductivityCast team--as long-term practitioners, critics and observers of GTD. “Without a next action, there remains a potentially infinite gap between current reality and what you need to do.” ~David Allen In this episode, we discuss how we all define Clarify and how we process/clarify in our own systems today, as well as what challenges we see GTD practitioners face and how to overcome those issues in day-to-day productivity. (If you’re reading this in a podcast directory/app, please visit http://productivitycast.net/040 for clickable links and the full show notes and transcript of this cast.) Enjoy! Give us feedback! And, thanks for listening! If you'd like to discuss this episode, please click here to leave a comment down below (this jumps you to the bottom of the post). In this Cast Ray Sidney-Smith Augusto Pinaud Francis Wade Art Gelwicks Show Notes Resources we mention, including links to them will be provided here. Please listen to the episode for context. Evernote Toggl Raw Text Transcript Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio). Read More Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling productive life? Then you've come to the right place productivity cast the weekly show about all things productivity here your hosts, Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks Raymond Sidney-Smith 0:19 Welcome back everybody to productivity cast the weekly show about all things personal productivity I'm recently Smith i'm joined with my co host Augusto Pinaud. How's it going? Good morning, Francis Wade and Art Gelwicks. How are you gentlemen? Great. I'm doing well, we are going to be talking about the second stage of the workflow diagram within getting things done by David Allen. And this is the stage that he calls processing and the first edition or clarifying in the second edition. And so for the rest of our discussion today, just know that we may note processing or clarifying as, as the terms sort of equally, okay, so I wanted to start off the discussion with how each of us defines the term processing or clarifying in the context of GTD, what we remember, say, from what David Allen told us, it was in in our readings of the book, and how we determine or define that in our practices today, and our productivity systems today, because they obviously change over time, I don't think that the term processor clarify is immutable, just because over time, the way in which we do it is so fundamentally different, because if we do it, and we do it well, long enough, it changes, we become better at it. And therefore processing clarifying becomes a different process for each of us. And so I'm open to discussion on that as well. But let's start off with defining processing or clarifying, Augusto Pinaud 1:45 you know, as I said, you know, that collecting assumption that for me was Oh, super clear, super cool. The processing part to me a lot longer to understand, okay, now, I have old days what I'm going to do, and to really slow down enough so I could really process this stuff, you know, the beginning was like, Okay, well, I get this envelope with papers of new car. Okay, then file and I, my default answer was, when in doubt, file, what produce in many cases was a ridiculous big file cabinet. And me going back to all I forgot to register the car. So good. I knew now where the papers were,

Over the next nine episodes, we are going to be in conversation about Getting Things Done: The Art of Stress-Free Productivity by David Allen. We are going to talk about each of the steps in the GTD Workflow Diagram / Map. We will cover capturing, clarifying, organizing, reflecting and engaging, then a discussion about Weekly Review. Finally, we will cover what we wish we knew when we started our GTD practices many years ago. In this first cast in this series, we discuss GTD's first step in the Workflow Diagram / Map, Capture. Capture is more than simply writing things down. GTD gives us a cohesive method for getting all of our incompletes and commitments into places where you know you'll look at it again. (If you’re reading this in a podcast directory/app, please visit http://productivitycast.net/039 for clickable links and the full show notes and transcript of this cast.) Enjoy! Give us feedback! And, thanks for listening! If you'd like to discuss this episode, please click here to leave a comment down below (this jumps you to the bottom of the post). In this Cast Ray Sidney-Smith Augusto Pinaud Francis Wade Art Gelwicks Show Notes Resources we mention, including links to them will be provided here. Please listen to the episode for context. Getting Things Done Virtual Study Group (live call-in discussion and podcast) Getting Things Done by David Allen Perfect Time-Based Productivity (2nd Edition) by Francis Wade Google Keep OmniFocus Amazon Echo Devices (voice-based assistant) Remember the Milk Evernote Livescribe smartpen and notebooks Everlast reusable notebooks (not the Wave Rocketbooks - do not microwave these!) Amazon Kindle How to Escape the Zeigarnik Effect Francis has a self-assessment for Capturing Skills: https://www.proprofs.com/quiz-school/story.php?title=how-good-are-you-at-capturing Raw Text Transcript Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio). Read More Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling, productive life? Then you've come to the right place productivity cast, the weekly show about all things productivity here, your host Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks. Raymond Sidney-Smith 0:17 Welcome back everybody to ProductivityCast the weekly show about all things personal productivity. This is Episode 039 Episode 39 of ProductivityCast. And today I am joined by Augusto Pinaud, Francis Wade and Art Gelwicks. Welcome to the show, Gentlemen. Unknown 0:35 Good morning. Great to be here. Raymond Sidney-Smith 0:38 Good morning, everybody. Over the next nine episodes, we are going to be in conversation about getting things done the art of stress free productivity by David Allen. We're going to talk about each of the nine steps in the GTD workflow diagram slash map. And we will cover capturing, clarifying, organizing, reflecting and engaging and then have a discussion about the weekly review. Finally, we will cover what we wish we knew when we started our GTD practices many years ago. In the final two episodes, I think it'll be really interesting for us all to kind of look at this from the different perspectives we have on getting things done. Some of us are GTD practitioners, some of us are not some of us have been critics of some of these parts of the book. And some of us have been great advocates and enthusiasts for it. So I think it'll be really interesting for us to be able to have a conversation about each of these pieces. And Up first is the concept of collecting and or capturing David Allen started by calling it collecting and the collection habit, as he used to call it,

In Episode 037, we discussed the power of routines in your day, and specifically, your morning routine. In this episode, we cover the evening routine and how to make your evening routine a productivity enabler in your life. (If you’re reading this in a podcast directory/app, please visit http://productivitycast.net/038 for clickable links and the full show notes and transcript of this cast.) Enjoy! Give us feedback! And, thanks for listening! If you'd like to discuss this episode, please click here to leave a comment down below (this jumps you to the bottom of the post). In this Cast | The Evening Routine Ray Sidney-Smith Augusto Pinaud Francis Wade Show Notes | The Evening Routine Resources we mention, including links to them will be provided here. Please listen to the episode for context. Outlook Skedpal Evernote Willpower: Rediscovering the Greatest Human Strength by Dr. Roy Baumeister Apple Pencil Goodnotes Remind Me Pro 10 Evening Routines That Will Make You Productive at Work and Life The 4-Step Journey To A Productive Evening Routine Checker Plus Blue Light Blocking Glasses Google Calendar Remember the Milk 18 Minutes: Find Your Focus, Master Distraction, and Get the Right Things Done by Peter Bregman Raw Text Transcript | The Evening Routine Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio). Read More Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling, productive life? Then you've come to the right place productivity cast, the weekly show about all things productivity, here are your hosts, Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks. Raymond Sidney-Smith 0:17 Welcome back everybody to productivity cast the weekly show about all things productivity. I'm recently Smith and I'm joined here today with my co host Augusto Pinaud how's it going? Augusto Pinaud 0:27 it's going awesome. Good morning. How are you today? Good day. Raymond Sidney-Smith 0:31 How's it going, Francis? Francis Wade. Good. Good. Good to be here. So in the last episode, we talked about morning routines. So if you haven't yet listened to that episode, I highly recommend that you hop back over there and listen to us discuss the importance of sort of defining routines. So we defined routines and the importance and benefits of having a routine in this episode, we're going to kind of continue that conversation and switch that to the African noon and or evening routine. No, we're just going to lump this under evening routines, even though it could possibly cover some of our late afternoon activities. And what we're going to do is just go round robin again, as we did last episode, and talk about each of our various routines. So I Francis Wade 1:17 think I mentioned last episode that I plan I make a schedule for the day use a number of tools to do that including outlook sketchpad and I go to my go to my Evernote sort of plan for the week. So the mornings tend to be fairly well executed according to plan. However, the afternoons when everything started was the heck, I lose steam at around one o'clock their boats and going to like a extended crash. So I'd have lunch at about one 130 is my normal routine. And that's probably the last productive for the day because I start early and I, you know, I go full steam ahead until about 130 breakfast, I don't do anything brain related for lunch. Usually, I'm usually watching something on Netflix or fooling around on on Facebook or no one again, I might do better heavy reading. But I usually am pretty tired. And then in the afternoon, I try to stick to active activities like returning phone calls,

There’s a long-standing misconception (in Ray Sidney-Smith's humble opinion) that habits are how you become more productive. But, it’s actually your routines that power your habits, and therefore, your personal productivity. In this episode of ProductivityCast, we discuss the power of routines, and specifically look at the morning routine. We discuss each of our morning routines and discuss some challenges facing building a good morning routine. (If you’re reading this in a podcast directory/app, please visit http://productivitycast.net/037 for clickable links and the full show notes and transcript of this cast.) Enjoy! Give us feedback! And, thanks for listening! If you'd like to discuss this episode, please click here to leave a comment down below (this jumps you to the bottom of the post). In this Cast | The Morning Routine Ray Sidney-Smith Francis Wade Art Gelwicks Show Notes | The Morning Routine Resources we mention, including links to them will be provided here. Please listen to the episode for context. Why Rituals are Superior to Habits Flow: The Psychology of Optimal Experience by Mihaly Czikszentmihalyi, PhD A Workday in my Life With Evernote Duolingo Mango Languages Raw Text Transcript | The Morning Routine Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio). Read More Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling, productive life? Then you've come to the right place. Productivity cast, the weekly show about all things productivity, here are your hosts, Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks. Good morning, Raymond Sidney-Smith 0:17 everybody. And welcome to productivity cast, the weekly show about all things productivity. I'm Ray Sidney-Smith and I'm joined here today with Francis Wade and Art Gelwicks. Welcome, gentlemen. Good Unknown 0:28 morning, Ray waiting for this morning. Good Unknown 0:31 morning, everyone. Good Raymond Sidney-Smith 0:33 to have you both. Today, we are going to be talking about routines. And specifically today in the next this in the next episode, we're talking about morning routines today. And in the next episode, we're going to be talking about evening routine. So we're going to talk about how we bookend our days to be more productive. So I wanted to start us off with the definition of routine and talk a little bit about why routines are important and how they benefit us, we're going to then go around and talk about our own morning routines, what really underlies what's the framework under underneath which we created our routines. And then we'll talk about some of the design challenges for implementing a morning routine, what what types of challenges any of us on the productivity cast team has experienced and how we overcame those challenges. Let's start off by discussing what a routine is. And I'm going to give my own take on this, and then you all can jump in. So my thought here is that many times people talk about habits and habits being something that can be a huge productivity enabler. And for me, I really fundamentally disagree in large part that habits are what we should be focusing on. Because habits are really difficult to develop habits are automatic, once they're done. And so they're, they're efficient in one way, but very ineffective. And another if you need to change in any way shape, or form or be flexible. And that's where routines fit in. And so routines are just a set of practices. It's a procedure in essence, that you that you regularly follow. So it's flexible, it's adaptive. And what we want to do with routine is, is, in essence, connect multiple types of things,