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Welcome to our Productivity App-apalooza! Premiere Edition! Ray, Augusto, Francis and Art use and experiment with hundreds of apps per year in our productive lives. So, we've decided to these Productivity App-apalooza episodes every so often to cover software and services that we use and recommend to others. We hope you enjoy, and let us know the apps you're using that are helping you be more productive! (If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/050 for clickable links and the full show notes and transcript of this cast.) Enjoy! Give us feedback! And, thanks for listening! If you'd like to discuss this episode, please click here to leave a comment down below (this jumps you to the bottom of the post). In this Cast Ray Sidney-Smith Augusto Pinaud Francis Wade Art Gelwicks Show Notes Resources we mention, including links to them will be provided here. Please listen to the episode for context. Workflowy OmniFocus 3 OmniFocus for Web (from OmniGroup) WebFocus (third-party service of OmniFocus on the Web) Skedpal Remember the Milk The Levity Effect: Why it Pays to Lighten Up by Adrian Gostick and Scott Christopher Todoist Google Keep Trello OneNote Evernote ActivTrak Raw Text Transcript Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio). Read More Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling productive life, then you've come to the right place productivity cast, the weekly show about all things productivity. Here, your host Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks. Raymond Sidney-Smith 0:17 Welcome everybody to productivity casts the weekly show about all things productivity, I'm recently Smith and I'm joined here with Augusto Pinaud with Francis Wade and Art Gelwicks. And today is our first productivity. App-apalooza, the Premiere Edition. I'm very excited, we're going to be talking about a software applications that each of us either use or enjoy or recommend to people quite often. And we're going to make this a regular thing every every so often, we're going to do an apple Palooza. And the way it's going to be designed is we're going to have three rounds. We're going to turn the microphone over to each of us to talk a little bit about each application that we are recommending, and then we will continue round. Right, Robin. And so round one. Let's get started. Art your up? What's your first application. Art Gelwicks 1:08 All right, since I drew the short straw to go first, by default of alphabetical name, which I think is the culprit here. Mine is and I'll put this out for all three of mine. I have a requirement around these apps that they not only have a mobile component, but also a web or desktop component, because I believe that you need to be more than just single platform for things to truly be functional. So my first one is an app and website called workflow workflow with a why it is a text centric outlining tool. But it's it has a unique approach to the outlining model. If you imagine each layer of the outline being a document, it allows you to drill down layer after layer after layer and create a unlimited numbers of well in the paid version in the in the free version, there's a cap Unlimited, a vast number of entries and text content, including striking out items as tasks that they're completed. Being able to share pages, which is probably the easiest way I found to share content with people, it's literally grab a link and send it to them. That's it not particularly difficult. And it is very clean and very fast.

In this episode of ProductivityCast, the weekly show about all things personal productivity, we have the pleasure of bringing you our very first interview! They won’t be often, but sprinkled in, we think that hearing outside voices of productivity experts would be a valued addition to the personal productivity conversations we have. This week, we’re delighted we got to sit down with Taylor Jacobson, founder and CEO of Focusmate, a virtual coworking platform for personal productivity enthusiasts like you. Listen in our conversation with Taylor about his story, what virtual coworking with Focusmate does for your productivity, and what the future holds for this unique productivity tool and virtual coworking community rolled into one. (If you’re reading this in a podcast directory/app, please visit http://productivitycast.net/049 for clickable links and the full show notes and transcript of this cast.) Enjoy! Give us feedback! And, thanks for listening! If you'd like to discuss this episode, please click here to leave a comment down below (this jumps you to the bottom of the post). In this Cast | Virtual Coworking with Focusmate Ray Sidney-Smith Augusto Pinaud Taylor Jacobson, Focusmate Taylor Jacobson is the founder of Focusmate, a behavioral technology company helping remote workers improve their productivity. He's a trained executive coach with clients like Yale, Cornell, and Wharton, a wannabe adventurer, and a recovering pizza addict-turned-holistic health aspirant. His work has been featured in CNN, GQ, The Huffington Post, Men's Health, and more. Show Notes | Virtual Coworking with Focusmate Resources we mention, including links to them will be provided here. Please listen to the episode for context. Four Tendencies Quiz The Four Tendencies - Productivity Book Group Group versus individual performance on tasks requiring ideational proficiency (brainstorming): A review Estimating the Difference Between Group Versus Individual Performance on Problem-Solving Tasks 7 Studies That Prove People Work Better in Teams Implementation Intentions and Goal Achievement: A Meta‐analysis of Effects and Processes Republic.co Accredited investor (IRS) B Corp Focusmate Raw Text Transcript | Virtual Coworking with Focusmate Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio). Read More Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling productive life then you've come to the right place productivity cast, the weekly show about all things productivity. Here your hosts Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks. Raymond Sidney-Smith 0:17 Welcome everybody to productivity cast the weekly show about all things personal productivity, I'm Ray Sidney-Smith Augusto Pinaud 0:23 And I'm Augusto Pinaud. Raymond Sidney-Smith 0:25 And we are back with an episode where we are doing something we have not done before here on productivity cast, we have not done an interview, we've not actually had a guest on the show outside of our normal contributors, Francis Wade, and our gal wicks. And so today on the show, we are going to be talking about virtual coworking for being more productive. And we thought, Well, why don't we have somebody on the show who can actually cover this topic in and with expertise. And so today we are really excited to have on the show, Taylor Jacobson, he is the founder of focus mate. It's a behavioral technology company, helping remote workers improve their productivity. He's a trained executive coach with clients like Yale, Cornell and the Wharton School of Business at Penn.

Today, so much of our lives are lived in the ever-flowing river of data that we produce, consume and discard. But, what if you lose that data? What if your data gets compromised by some bad actor on the Internet? Do you have a plan in place to backup that data? That’s the topic of today’s cast -- creating a data backup storage system. (If you’re reading this in a podcast directory/app, please visit http://productivitycast.net/048 for clickable links and the full show notes and transcript of this cast.) Enjoy! Give us feedback! And, thanks for listening! If you'd like to discuss this episode, please click here to leave a comment down below (this jumps you to the bottom of the post). In this Cast Ray Sidney-Smith Augusto Pinaud Francis Wade Art Gelwicks Show Notes | Creating a Backup Storage System Resources we mention, including links to them will be provided here. Please listen to the episode for context. Google Drive iCloud OneDrive Evernote OneNote Dropbox pCloud iDrive Google Docs Google Backup and Sync Time Machine Duplicati Phones and tablets (Android and iOS) - backed up using https://www.sync-droid.com. Google Drive gets downloaded and converted to native MSFT files (using https://www.driveexport.com/) and then saved to an external HDD which is then backed up using Duplicati to the cloud; and for G Suite users, enable Google Vault and also see: https://spinbackup.com/ https://spanning.com/products/google-apps-backup/   Raw Text Transcript | Creating a Backup Storage System Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio). Read More Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling productive life? Then you've come to the right place productivity cast, the weekly show about all things productivity. Here are your hosts, Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks. Raymond Sidney-Smith 0:17 Welcome back everybody to productivity cast, the weekly show about all things productivity. I'm Ray Sidney-Smith and I'm joined here with Unknown 0:28 Augusto Pinaud Francis Wade Art Gelwicks Raymond Sidney-Smith 0:29 So much of our lives are lived in the ever flowing river of data that we produce, consume and discard. But what if you lose that data? What if your data gets compromised by some bad actor on the internet? It happens? Do you have a plan in place to backup that data. And that's the topic of today's cast. Francis originally generated this topic idea. So I'm going to turn it over to you, Francis to talk a little bit about the background that led you to come up with this topic in the first place. Francis Wade 0:55 Let me let me go back in time a little bit when I started leading time management programs about 10 years ago, one of the skills that defined was something called storing. And it was really all about people. And what's happened over time is that it's of course changed. Because who uses paper anymore? Right? Most of us are using digital information. And the challenge is that many people have not made that transition from storing stuff on paper to storing stuff digitally. So they don't have the skills of having great backups. So what me battery backup is when a disaster occurs, you are completely protected. So tsunami or a hurricane hits, and there goes your laptop, and your phone and and all of your this gets and hard drive external hard drives? And what do you have to store your contacts, your appointments, all the critical information that you needed all your passwords? Where is all that information? And how can you keep it stored on over regular basis so that you're completely protected no matter what happens? And recently,

This is episode nine, Reflections on GTD: What I Wish I Knew When I Started GTD, Part Two, and therefore the last in our nine-part series on the Getting Things Done (GTD) personal productivity methodology and eponymously-titled book, from the perspective of the ProductivityCast team–as long-term practitioners, critics and observers of GTD. In this cast, Augusto Pinaud, Francis Wade, Art Gelwicks and I discuss what we wish we knew when we first started or came across Getting Things Done, the book and methodology, as we tried to understand and/or implement it. This certainly isn't the last time we'll talk about GTD, but we had a great time discussing GTD in this series and hope you enjoyed it, too! (If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/047 for clickable links and the full show notes and transcript of this cast.) Enjoy! Give us feedback! And, thanks for listening! If you'd like to discuss this episode, please click here to leave a comment down below (this jumps you to the bottom of the post). In this Cast | What I Wish I Knew When I Started GTD, Part Two Ray Sidney-Smith Augusto Pinaud Francis Wade Art Gelwicks Show Notes | What I Wish I Knew When I Started GTD, Part Two Resources we mention, including links to them will be provided here. Please listen to the episode for context. Getting Things Done: The Art of Stress-Free Productivity by David Allen Getting Things Done Virtual Study Group Zeigarnik effect GTD Fast audio program Todoist Waze (driving navigation app) Raw Text Transcript | What I Wish I Knew When I Started GTD, Part Two Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio). Read More Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling, productive life? Then you've come to the right place productivity cast the weekly show about all things productivity here, your host Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks. Raymond Sidney-Smith 0:16 Welcome back everybody to productivity cast the weekly show about all things productivity I'm recently Smith I'm joined here with August to pronounce Francis weight in our galaxy. Welcome to the show gentlemen. Augusto Pinaud 0:28 Good morning. Francis Wade 0:29 Thanks Ray. Art Gelwicks 0:30 Morning. Hey guys, how's everything going, Raymond Sidney-Smith 0:32 it's good to have all of us on the show again this week and and we're back at it with a continuation of the conversation we were having last week. And to fill you all in. If you haven't listened to Episode 46, hop on back over there and listen to Episode 46 at productivity cast.net forward slash 046. And you'll be able to hear the first part of our conversation about what we all wish we knew. When we started GTD, some of us are not GTD practitioners now, but we've all been acquainted with the material and have probably attempted to implement it at some level. And these are all things that we wish we had known when we first attempted to go ahead and implement. So I'm going to kick us off here with the first item that I really am thinking about as we continue the conversation from last week. Which is this idea of, of trusting your system. And so David Allen talks about trusting the your system. And and through this concept of trust, you'll be you'll be more comfortable with externalising your tasks and projects. And I'm very curious about what you will also have to say about this. Because when I first thought about that, it was a real game changer. For me. I felt very excited about this idea that if I trusted where I was good to put things,

This is episode eight, Reflections on GTD: What I Wish I Knew When I Started GTD, Part One, and our second-to-last in our nine-part series on the Getting Things Done (GTD) personal productivity methodology and eponymously-titled book, from the perspective of the ProductivityCast team–as long-term practitioners, critics and observers of GTD. In this cast, Augusto, Francis and I discuss what we wish we knew when we first started or came across Getting Things Done, the book and methodology, as we tried to understand and/or implement it. (If you’re reading this in a podcast directory/app, please visit http://productivitycast.net/046 for clickable links and the full show notes and transcript of this cast.) Enjoy! Give us feedback! And, thanks for listening! If you'd like to discuss this episode, please click here to leave a comment down below (this jumps you to the bottom of the post). In this Cast | What I Wish I Knew When I Started GTD, Part One Ray Sidney-Smith Augusto Pinaud Francis Wade Show Notes | What I Wish I Knew When I Started GTD, Part One Resources we mention, including links to them will be provided here. Please listen to the episode for context. Getting Things Done: The Art of Stress-Free Productivity by David Allen Perfect Time-Based Productivity by Francis Wade Getting Things Done for Teens: Take Control of Your Life in a Distracting World by David Allen, Mike Williams and Mark Wallace GTD Fast audio program Top 6 Mistakes GTD’ers Make Raw Text Transcript | What I Wish I Knew When I Started GTD, Part One Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio). Read More Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling, productive life? Then you've come to the right place productivity cast the weekly show about all things productivity here, your host re Sydney Smith and a goose open out with Francis Wayne an art gallery. Raymond Sidney-Smith 0:16 Welcome back, everybody to productivity cast, the weekly show about all things personal productivity. I'm recently Smith and I'm joined here today with acoustic burnout. And Francis Wade. Good morning, gentlemen. Good morning. Good morning. Morning. We are going to be talking today about what are the things that we wish we knew when we first learned about and attempted to implement getting things done getting things methodology, this closes out our series on the Getting Things Done methodology. It's certainly not the last episode will have about it. But it's certainly in this particular series, we wanted to close that we can pass along to you about getting things done. So that if you are just going getting started, or if you've been chugging along and having some level of success, and some two steps forward, one step back with getting things done, you'll hopefully learn a thing or two along the way with our conversation about how to get moving forward, get that momentum around areas that you might be having some problems. This topic was proposed by Augusto So, okay, so why don't you kick it off for us? Why don't you tell us a little bit about what brought this topic to mind. And your first thought about what you wish you knew when you started becoming a GTD practitioner, Augusto Pinaud 1:38 it took me a while to to get into a solid system of getting things done. And there is a lot of things about the methodology that I think are extremely powerful. So so I want to start there because I don't want this to go into all this is your having this topic because this doesn't work. Because has nothing to do with that. I just wish that when people start reading the book, and when people start implementing,