On ProductivityCast, we talked about the Bullet Journal method, the paper-based personal productivity methodology developed by Ryder Carroll, and tailoring the Bullet Journal method in our own personal productivity systems (as well as managing it in digital environments).
(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/073 for clickable links and the full show notes and transcript of this cast.)
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In this Cast | Tailoring the Bullet Journal Method
Ray Sidney-Smith
Augusto Pinaud
Art Gelwicks
Show Notes | Tailoring the Bullet Journal Method
Resources we mention, including links to them, will be provided here. Please listen to the episode for context.
We discussed the Bullet Journal Method in ProductivityCast episode 037, “What Is the Bullet Journal? How Does It Work?”
Some resources to get up to speed:
Bullet Journal tutorial
https://www.youtube.com/watch?v=o4kueYhGEc8
The Bullet Journal Method book summary
Bullet Journal Guide
The Bullet Journal Method by Ryder Carroll
Essentialism by Greg McKeown
Goodnotes 3 (iOS)
Evernote
https://www.youtube.com/watch?v=EBBLPyBndMY
Arc Customizable Notebook — A Staples® exclusive
Arc Notebook Systems by Staples
Everlast Rocketbook notebooks
Moleskine mini-notebooks
Journey (app)
DayOne (iOS/macOS)
Trapper Keeper
https://www.youtube.com/watch?v=ym6OYelD5fA
Raw Text Transcript | Tailoring the Bullet Journal Method
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).
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Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling productive life, then you've come to the right place productivity cast, the weekly show about all things productivity. Here, your host Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.
Raymond Sidney-Smith 0:17
And Welcome back, everybody to productivity cast, the weekly show about all things personal productivity, I'm Ray Sidney Smith.
Augusto Pinaud 0:24 I am Augusto Pinaud.
Art Gelwicks 0:24 And I'm Art Gelwicks.
Raymond Sidney-Smith 0:24Welcome, gentlemen, and welcome to our listeners to this episode where we are going to be talking about the idea of how we would tailor the bullet journal method to our own productivity systems. I've been giving this quite a lot of thought recently. And so I thought we would have an episode where we would all talk about the Bujo method and how we would actually use this in our system, even if we don't just kind of how we would so that you as listeners may incorporate some of the skills, some of the techniques that we have developed over time. How we would develop them using the bullet journal method. And so what we'll do is we'll do just a quick recap of boo Joe, to kind of aware of what it's all about. And then we will we will talk about ways in which we can supplement our systems in both analog and digital and we'll go from there. So let's let's start with what is the bullet journal method? art? Would you like to kick us off and tackle the the kind of top level explanation of what Bujo is?
Art Gelwicks 1:29Sure at the highest level. Bujo is really the brainchild of gentleman by the name of writer Carol. The bullet journal method is originally started as an analogue approach to keeping track of notes, tasks, activities, and basically keeping everything in one spot.
Over the past decade, Nozbe has become known as one of the best task managers on the market inspired by the Getting Things Done (GTD) methodology. (We've done a GTD podcast series, and we've recently interviewed David Allen, creator of GTD.) They have now come out with a completely independent product called Nozbe Teams, and as you can imagine it’s focused on small organization productivity inspired by all the lessons learned from their work with Nozbe Personal.
We sat down with Nozbe CEO Michael Sliwinski to talk about getting things done in Nozbe Teams--how it’s different from Nozbe Personal, what they learned from users, and what’s on the horizon for Nozbe Teams (now out in beta).
(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/072 for clickable links and the full show notes and transcript of this cast.)
Enjoy! Give us feedback! And, thanks for listening!
If you'd like to continue discussing Getting Things Done in Nozbe Teams with Nozbe CEO Michael Sliwinski from this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast | Getting Things Done in Nozbe Teams with Nozbe CEO Michael Sliwinski
Ray Sidney-Smith
Augusto Pinaud
Michael Sliwinski
Michael Sliwinski is the founder of Nozbe – a tool that helps busy professionals manage time, tasks and projects – available as a web app as well as native apps for Mac, Windows, Linux, Android, iPad and iPhone. He's been running Nozbe as a remote-first company for more than 11 years running Nozbe. Now, he's launching Nozbe Teams to help busy managers of small teams get things done together.
Show Notes | Getting Things Done in Nozbe Teams with Nozbe CEO Michael Sliwinski
Resources we mention, including links to them, will be provided here. Please listen to the episode for context.
#iPadOnly by Augusto Pinaud and Michael Sliwinski
Productive Magazine
Work From Home: Augusto Pinaud (Facebook Live video)
Nozbe Personal
Nozbe Teams
Raw Text Transcript | Getting Things Done in Nozbe Teams with Nozbe CEO Michael Sliwinski
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).
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Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling productive life, then you've come to the right place productivity cast, the weekly show about all things productivity. Here, your host Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.
Raymond Sidney-Smith 0:17
And Welcome back, everybody to productivity cast, the weekly show about all things personal productivity, I'm Ray Sidney Smith.
Augusto Pinaud 0:24 I am Augusto Pinaud.
Raymond Sidney-Smith 0:25And welcome to our listeners to this episode, we've got a little bit of a surprise for you all. We don't do this very often. But on occasion here on ProductivityCast we invite a guest to talk about a topic or a thing that we think is really useful. And we're actually really delighted to have Michael Sliwinski here from Nozbe. And and so welcome Michael to the show.
Michael Sliwinski 0:47Hi, thanks for having me.
Raymond Sidney-Smith 0:49Yeah, absolutely. Okay, so do you want to tell us a little bit about you, you have a long standing relationship with Michael, and you want to tell us a little bit about Michael and then Michael can fill in the gaps.
Augusto Pinaud 0:59That sounds like Good plan. Yeah, I have the good fortune to call Michael a friend. I met Michael many years ago on a publication called Productive Magazine. And he's been talking about being No Office and Office Free seems at least the last 20 years, maybe more.
What do you do when you can’t create more time, but have more to do? That’s the topic we try to tackle on ProductivityCast. From enlisting virtual assistants to hiring productivity consultants to professional organizers to handyman services and everything in between, we discuss personal outsourcing to get more done.
Note: Art Gelwicks was with us for this episode, but unfortunately a technical problem means that his audio is left out of this episode.
(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/071 for clickable links and the full show notes and transcript of this cast.)
Enjoy! Give us feedback! And, thanks for listening!
If you'd like to continue discussing personal outsourcing from this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast | Personal Outsourcing: How to Increase Productivity When You Can't Make More Time
Ray Sidney-Smith
Augusto Pinaud
Art Gelwicks
Francis Wade
Show Notes | Personal Outsourcing: How to Increase Productivity When You Can't Make More Time
Resources we mention, including links to them, will be provided here. Please listen to the episode for context.
FreshlyHellofreshBlue ApronInstacartRed ButlerFancyHandsLongerDaysIFTTTZapierPlatedBabelcubeFiverr Upwork (formerly eLance)100 Personal Outsourcing Ideas
Raw Text Transcript | Personal Outsourcing: How to Increase Productivity When You Can't Make More Time
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).
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Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling productive life, then you've come to the right place productivity cast, the weekly show about all things productivity. Here, your host Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.
Raymond Sidney-Smith 0:17
And Welcome back, everybody to productivity cast, the weekly show about all things personal productivity, I'm Ray Sidney Smith.
Augusto Pinaud 0:24 I am Augusto Pinaud.
Francis Wade 0:26I'm Francis Wade.
Raymond Sidney-Smith 0:25And we are going to be talking this week about personal outsourcing. And this is the idea of how do we actually create more of ourselves? How do we get more done in the same amount of time, as we've talked about many times on the on the podcast before, really doing more in less time is not really the ultimate definition of productivity. For many of us here on the cast. We really do believe in being able to get the right things done with the right effort, the right resources, and so on and so forth. And so it's about having the right direction yet there is a reality that we all need to figure out how to get more done in the time that we're given the same 24 hours per day. And so how do we do that? And one of those ways, is through personal outsourcing. And so what I wanted us to do today is to first define personal outsourcing what it really means to outsource ourselves. And then the other parts are figuring out what types of services are available to us what kinds of things can we outsource to professional professionals and to professional services. And then finally, a little bit of discussion about technology and technology's role, replacing ourselves in getting some things done that we may not need to do ourselves physically, mentally, in the course of our days. So let's start off with defining what personal outsourcing is. I'm going to start with some of the characteristics of determining whether to use personal outsourcing one of the first ones that I think is one of the most important and also the one that people Have to become the most awa...
Today on ProductivityCast, we are interviewing David Allen, who is most often quoted for saying,
Your mind is for having ideas, not holding them.David Allen, author of Getting Things Done
David Allen is the author of best-selling book, Getting Things Done: The Art of Stress-Free Productivity (the revised edition was published in 2015, among other works), and the eponymous GTD methodology, as well as the founder of David Allen Company.
(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/070 for clickable links and the full show notes and transcript of this cast.)
Enjoy! Give us feedback! And, thanks for listening!
If you'd like to David Allen's answers during the interview, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast | On Getting Things Done With David Allen
Ray Sidney-Smith
Augusto Pinaud
Show Notes | On Getting Things Done With David Allen
Resources we mention, including links to them, will be provided here. Please listen to the episode for context.
GTD Summit
Remote Work Productivity Conference
GTD Virtual Study Group
GTD Meetups -- DC, NYC
GTD Café
Two-Minute Tips for Turbulent Times
Raw Text Transcript | David Allen Interview
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).
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Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling productive life, then you've come to the right place productivity cast, the weekly show about all things productivity. Here, your host Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.
Raymond Sidney-Smith 0:17
And Welcome back, everybody to productivity cast, the weekly show about all things personal productivity, I'm Ray Sidney Smith.
Augusto Pinaud 0:24 I am Augusto Pinaud.
Raymond Sidney-Smith 0:17Welcome back everybody to ProductivityCast the weekly show about all things personal productivity, I am Ray Sidney-Smith. I am Augusto Pinaud. And welcome to our listeners to this episode today on ProductivityCast. We are interviewing someone most often quoted for saying your mind is for having ideas not holding them. We have the honor and privilege of speaking with David Allen, author of getting things done the art of stress free productivity, and the revised edition was published in 2015, among other works and his eponymous GTD methodology. Welcome, David.
David Allen 0:45Hi, Ray Augusto. Thank you. Thanks for the invitation.
Raymond Sidney-Smith 0:48No problem. We're what we wanted to talk about today was a chronological movement through GTD and your world. What we're gonna do is we're gonna first talk a little bit about the past. That is you getting things done the art of story Stress Free productivity around 1998. It was published in 2001. And I'm just really curious about this. What was your experience? What was it like for you to, in essence codified something that was, and it's supposed to be axiomatic. These are supposed to be enduring principles, but they're also unique in the way that every person kind of invests in them in their own life and work. How did you decide on how to position that for yourself in the book?
David Allen 1:23Well, actually, it all came right out of out of 25 years. You know, I started doing versions of this work in 1981 82. Before you guys are born, probably. And so it was really more out of thousands of hours I spent both in the training and executive coaching field and world with this methodology, you know, the first decade or so really, really identifying it and refining it, and then you're spending an awful lot of time delivering and dev...
We originally recorded this episode in July 2019 and the discussion we had couldn’t be more salient today--remote work. Remote work, working from home, digital nomadic lifestyles and more were trending upward before the COVID-19 pandemic, and now we are grappling with the realities of the shifting world of work out of necessity. In this blissfully-unapparent-of-the-future dialog, the ProductivityCast team discusses the positives and negatives of being in the age of remote work productivity, then how to be most productive while working remotely.
(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/069 for clickable links and the full show notes and transcript of this cast.)
Enjoy! Give us feedback! And, thanks for listening!
If you'd like to continue discussing managing digital notebooks from this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast | The Age of Remote Work Productivity
Ray Sidney-Smith
Augusto Pinaud
Art Gelwicks
Francis Wade
Show Notes | The Age of Remote Work Productivity
Resources we mention, including links to them, will be provided here. Please listen to the episode for context.
What Is Remote Work?
10 remote work statistics you should know about
Dice's 2019 Tech Salary Report
Remote Work Employee Policy Template
Example of flexwork policy
The Five-Hour Workday: Live Differently, Unlock Productivity, and Find Happiness by Stephan Aarstol
Hoteling (or, office hoteling)
Remote: Office Not Required by Jason Fried and David Heinemeier Hansson
Focusmate (virtual coworking)
049 Virtual Coworking for Being More Productive with Taylor Jacobson, Focusmate
Raw Text Transcript | The Age of Remote Work Productivity
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).
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Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling productive life, then you've come to the right place productivity cast, the weekly show about all things productivity. Here, your host Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.
Raymond Sidney-Smith 0:17
And Welcome back, everybody to productivity cast, the weekly show about all things personal productivity, I'm Ray Sidney Smith.
Augusto Pinaud 0:24 I am Augusto Pinaud.
Francis Wade 0:26I'm Francis Wade.
Art Gelwicks 0:27 And I'm Art Gelwicks.
Raymond Sidney-Smith 0:26And we are back with an episode on a topic that is quite a bit in the news lately and I thought that it would be really interesting for us all to have a discussion on the topic of remote work and really how to be productive in and when you were remote working. And so, today we're going to talk about what remote work is kind of defining it and and understanding some of the the trends that are around remote work. What are the benefits and disadvantages are the advantages and disadvantages of remote working? And finally, I want us to talk about how to be most productive while working remotely. Because remote working does provide its own set of opportunities and challenges to being productive as an individual in the greater workforce. And so I thought it would be really good for us to be able to kick the idea around and have a discussion around that. So let's start off with what is remote work? How do you define remote work?
Art Gelwicks 1:26Well, I can start you with my definition. And that's it requires a benchmark and the benchmark is remote work requires you to have a designated location that you would normally work from and then not working in that location being able to be as effective in s...
We get your listener messages and we love them! So, keep them coming! We try to respond to most of them via email response when we get them. For those that require more than an email, we have started to respond to them here in episodes together. And, this is the premiere edition of our Ask ProductivityCast episode series. Whenever we get a few questions that require some heavy lifting, we’ll put out an Ask ProductivityCast episode. So, keep those questions coming!
(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/068
for clickable links and the full show notes and transcript of this cast.)
Enjoy! Give us feedback! And, thanks for listening!
If you'd like, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast | Ask ProductivityCast, 1st Edition
Ray Sidney-Smith
Augusto Pinaud
Francis Wade
Show Notes | Ask ProductivityCast, 1st Edition
Resources we mention, including links to them, will be provided here. Please listen to the episode for context.
Personal Kanban | ProductivityCast
Trello
ToDoist
What Is the Bullet Journal? | ProductivityCast
10 Big Ideas on Productivity from Getting Results the Agile Way
Patrick Rhone’s Dash/Plus System
GTD Connect
Episode #44: GTD for Creative People
Musician Evan Taubenfeld and entertainment lawyer Danny Passman join David Allen and Coach Kelly Forrister in an inspiring conversation about GTD for creative people. Lots of wonderful nuggets in this episode about finding the creative spark within the structure of a GTD system.
Getting Things Done (Series) | ProductivityCast (check out Episode 041, Organize)
Raw Text Transcript | Ask ProductivityCast, 1st Edition
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).
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Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling productive life, then you've come to the right place productivity cast, the weekly show about all things productivity. Here, your host Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.
Raymond Sidney-Smith 0:17
And Welcome back, everybody to productivity cast, the weekly show about all things personal productivity, I'm Ray Sidney Smith.
Augusto Pinaud 0:24 I am Augusto Pinaud.
Francis Wade 0:26I'm Francis Wade.
Raymond Sidney-Smith 0:25Welcome, gentlemen. And welcome to our listeners to another really exciting episode. I think today we're actually going to be answering listener questions. And so we have had a few questions that come in. Typically, I actually get emailed based questions from our listeners, and I respond back. And so if you ever do send an email, I'm usually behind the helm answering those questions, and they're just usually simple ones that I can usually respond to pretty quickly and easily. But once in a while, we get some questions and we thought, well, let's actually put these together and answer them here on The podcast would help the the entire community listening. So today we've chosen three different questions that we've received over time. And we're going to answer those questions for the specific individuals, but also for you as a broader community. So let's start off with our first listener question. Our first listener question comes from Dave. So let's get into it. And so our first listener question, as I said, is from Dave, Dave says that he's a longtime GTD practitioner, he has pulled in elements of personal Kanban JD Myers getting results, the agile way. And recently, he's been using the bullet journal by Ryder Carol. And so he feels like the layers are weighing him down.
As we are living through a challenging period, and while some work may be limited, it’s still good to know proper skills like project planning in uncertain circumstances. In this week’s episode, the ProductivityCast team discusses the challenges we face when project planning in uncertain circumstances and ways to push through, along with tools to help.
(Please visit https://productivitycast.net/067 for clickable links, downloadable audio-only version of this episode, show notes and text transcript of this cast..)
Enjoy! Give us feedback! And, thanks for listening!
If you'd like to continue discussing managing digital notebooks from this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast | Project Planning...
Ray Sidney-Smith
Augusto Pinaud
Art Gelwicks
Francis Wade
Show Notes | Project Planning in Uncertain Circumstances
Resources we mention, including links to them, will be provided here. Please listen to the episode for context.
Raw Text Transcript | DRAFT
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).
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Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling productive life, then you've come to the right place productivity cast, the weekly show about all things productivity. Here, your host Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.
Raymond Sidney-Smith 0:17
And Welcome back, everybody to productivity cast, the weekly show about all things personal productivity, I'm Ray Sidney Smith.
Augusto Pinaud 0:24 I am Augusto Pinaud.
Francis Wade 0:26I'm Francis Wade.
Art Gelwicks 0:27 And I'm Art Gelwicks.
Ray Sidney-Smith 0:26Welcome, gentlemen, and welcome to our listeners to this episode of Productivity Cast. We are going to be talking today about project planning. And this is a topic near and dear to my heart. But it's a topic that actually Augusto brought up in the context of where we currently are in these uncertain times. And so I'm going to turn this over to you, Augusto, to kind of tell our listeners what we're going to talk about today.
Augusto Pinaud 0:49You know, with all these changes on the everyday reality that we have we one of the things that come really tied up with the principles in the Getting Things Done book is the Weekly Review and really tied up with the Weekly Review comes project planning, one of the things that are interesting with those two things is you get into a certain routine on what you're required to make that project planning happen to really get yourself into that deep thinking mode, same as wisdom, weekly review. And with all this disruption, people don't be able to go to the office or connect to the big, you know, screen on the on the conference room to do this deep thinking, all these things has been disrupted. So what I was thinking was, let's bring this concept back and let's remind people or help people into re envision how to change that in this condition to improve what you were having before or at least in the worst case scenario to be able to give you tools that will allows you to get back to that place where you were doing before. Project Planning, though, we said numbers were saying and the length we think this is going to be, there is no margin to say, well, that's fine. If it's a week, we can say, let's not do project planning. But as this is going to be a lot more longer than a week, we need to have all that we need that to happen. We need all that to to be a reality. So I hope that what we can do is to get all this done and get really all is working
