Is Your Company Pivoting Fast Enough?

While no-one thinks that business-as-usual will take you through these tumultuous times, how can you tell if your organization is transforming quickly enough to earn a place among the survivors? Are you watching for signs that reveal the truth about the pace of your digital transformation?

Recently, my wife and I visited the optician. Unfortunately, buying glasses was the last thing on our minds. We only needed prescriptions because we intended to try an online service: Zenni Optical.

Together, we ended up spending about two fun hours on their website, trying on 20-30 frames each. How is that done virtually? The company takes a short video of your head as it moves from side to side. Then, it superimposes whatever frame you choose from its vast inventory, as you vary the colour and fit. All you need to provide is your prescription to place the order.

They offer a 30-day return guarantee, and added features such as sunglass clip-ons, tinting and various coatings. Not only did I spend more time than I ever have trying different options, but I also ordered two pairs. The total price? Less than US$100. My package arrived yesterday and with it, my first new glasses in over a decade.

If I owned a local store, or made a living selling glasses, I’d read the above story with a sense of dread. This particular digital transformation delivers the same product at the end of the day, but disrupts the traditional choosing and ordering experience. Will the optician’s office of the future consist of a doctor, a computer screen, and a MailPac account?

Arguably, if an owner of a store selling glasses doesn’t already have a strategic plan that involves a dramatic pivot, he/she should prepare to close up shop. It may be too late.

But how about your industry? Are you planning to deliver superior value to your customers at dramatically better prices? Or faster? Here are three simple steps to take in 2021 to ensure that you end the year as a survivor.

1. Drive a Specific Vision, Not a Mad Scramble

Granted, in 2020 we were all caught in a harem-scarem dash to save our companies. But now that the dust has settled, don’t sit back and wait for the next disruption to come along.

In fact, if you haven’t defined a detailed mid to long-term destination such as the 25-year vision Grace Kennedy crafted in 1995, you could be in trouble. Perhaps your stakeholders, tiring of the non-stop drama, may already be asking: “Why bother?” or “What’s the point?”

Reacting to one crisis or opportunity after another is exhausting, even if you do so successfully. Eventually, customers, employees and shareholders start looking for alternatives. In fact, you should reject their blind “loyalty” as a temporary glitch. It only lulls you into complacency, while delaying their inevitable withdrawal. Keep them engaged by redrawing and communicating your preferred vision of the future.

2. Find the Best Role Models

Companies often relax their efforts to hit world-class levels, arguing that Jamaican customers are willing to accept a lower standard. The truth is, my optician’s customer service has been falling for years, evidenced by the sour looks we received when we informed them of our intentions to purchase elsewhere.

My advice? Forget about local competitors. Instead, find the world-leader, then push yourself to believe that it’s coming to Jamaica soon. Now, build your transformation plans around that presumption, aiming to pivot your business more quickly than others can.

This may mean adding capabilities few understand or appreciate. For example, not a single person knew how to operate a SIM card mobile phone before Digicel’s entry. However, the value became apparent, so everyone learned; even those who couldn’t read or write.

3. Use the Best Pivot Process

I recall working with a board of directors which decided, in its wisdom, to reduce its average age over time by 10 years. The logic was brutal: it desperately needed young blood.

This kind of tough approach might not fit your company, but it’s not enough to say “No.” You must create a change plan that works for your environment, and delivers the result you want. In other words, you need to manage the transformation in all its dimensions so that you don’t miss a step.

Consider: if your organization is lacking the right vision, outstanding role models, and a credible change process, then you are sewing the seeds of your obsolescence.

The harsh logic is that people are seeking value from wherever it may be found, just as they always have. New technology simply fast-forwards their search, disrupting everything.

Today we are witnessing the destruction of industries at an unprecedented rate. You must pivot fast to keep up.

Francis Wade is the author of Perfect Time-Based Productivity, a keynote speaker and a management consultant. To search prior columns on productivity, strategy, engagement and business processes, send email to columns@fwconsulting.com

The Ultimate GTD App According to David Allen

At the end of November 2019, David Allen, author and creator of Getting Things Done, held his latest (and presumably final) GTD Summit and at that time, he released his written drawings for what he called the ultimate GTD app. In this cast, we discuss the description provided and whether any existing software has gotten close. (If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/107 for clickable links and the full show notes and transcript of this cast.) Enjoy! Give us feedback! And, thanks for listening! If you'd like to continue discussing the ultimate GTD app from this episode, please click here to leave a comment down below (this jumps you to the bottom of the post). In this Cast Ray Sidney-Smith Augusto Pinaud Art Gelwicks Francis Wade Show Notes | The Ultimate GTD App According to David Allen Resources we mention, including links to them, will be provided here. Please listen to the episode for context. Ultimate GTD app (PDF) eProductivity | Get It All Done in IBM Lotus Notes Omni-Automation Episode #51: The Ultimate GTD App - Part One - Getting Things Done® Episode #52: The Ultimate GTD App - Part Two - Getting Things Done® David Allen gives away the ultimate GTD app | Intentionally Productive David Allen's GTD App Review - ERW Blog - Effective Remote Work Community David Allen's GTD killer app can be created using OmniFocus and Shortcuts - OmniFocus / OmniFocus Automation - The Omni Group Forums David Allen on the Best Software for GTD - Getting Things Done® David Allen’s killer GTD app system brought into practice – Bert Kruisdijk David Allen on the Best Software for GTD - Getting Things Done® Amazing Marvin Nirvana Finot (Google Play) Microsoft Outlook (purchase Microsoft 365) Microsoft Access (purchase Microsoft 365) OmniFocus Remember the Milk Zapier IFTTT GTDNext Raw Text Transcript | The Ultimate GTD App According to David Allen Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio). Read More Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling productive life, then you've come to the right place productivity cast, the weekly show about all things productivity. Here, your host Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks. Raymond Sidney-Smith 0:17A quick note, before we get started with our episode today, for those of you listening, who are interested in engaging with others, listening to ProductivityCast, please find our digital community at www.personalproductivity.club, sign up, and we'll approve you into the community. Then finally ProductivityCast channel and join that you can comment on episodes, ask questions and engage with the ProductivityCast team and community. It's easy to sign up and it's free. Again. That's www dot personal productivity dot club. Thanks so much. And now on with the show. Welcome back everybody to ProductivityCast the weekly show about all things personal productivity. I'm Ray Sidney-Smith. Augusto Pinaud 0:53 I am Augusto Pinaud. Francis Wade 0:54I'm Francis Wade. Art Gelwicks 0:55 And I'm Art Gelwicks. Raymond Sidney-Smith 0:57Welcome to our listeners to this episode, where we're going to be continuing a discussion we've had around GTD with David Allen. And what we wanted to do was actually talk about the ultimate GTD app. According to David Allen back in 2019, David Allen held what I'm presuming is going to be the final GTD summit in Amsterdam. And he brought together all of his Rockstar advocates of GTD over the years, they all talked about different aspects of GTD,

Don’t Waste the Pandemic!

It’s often said that a good disaster shouldn’t be squandered. If you were to follow this maxim for 2021, how could you make the most of last year’s twin evils: a recession and a worldwide pandemic?

Most executive teams are happy to have survived to the end of 2020 in one piece. Thankfully, their companies are still running and few employees have succumbed to the COVID-19 illness. They feel a sense of achievement at overcoming an unprecedented attack.

However, this is a low standard. In the years to come, some will ask: “What big things did your leaders do with the pandemic?” In other words, how did you take advantage of the dramatic changes underway to ensure the company’s future?

Although most won’t have an answer, here are a few questions you can pose now. Use them to make the most of the havoc wrought by last year’s tumult.

1) Do you have the right talent?

Under normal circumstances, most CEO’s and board chairpersons don’t like to rock the boat. While they may secretly want a company filled with top talent, they decide that it’s just not worth the fight. Instead, they settle for so-so standards, believing that you can’t have an organization of star performers.

Here’s another approach: the best football teams keep a list of potential replacements for every position. Looking forward, they plan for a time when each incumbent cannot improve his/her level of play. As such, no-one is granted an indefinite guarantee. Instead, these organizations continually scan the horizon for potential replacements.

Few local companies challenge their employees in this way: in fact, only a handful conduct proper performance reviews. This failure leaves them short – lacking the systems required to put top talent in seats. Consequently, when the time comes to make dramatic changes due to outside circumstances, they falter.

For example, in 2021 few companies escape the need for an urgent digital transformation. However, only a handful have the capacity needed to convert this strategic imperative into a reality. If your company has no active plan to upgrade its human resource strength, change your approach now, before the next interruption occurs.

2) Are you innovating enough?

Some time ago, an executive complained to me about the lack of a critical input to their company’s business. While it could be acquired locally, it was only available sporadically. We talked informally about taking strides to secure a steady supply.

Today, a decade later, the firm remains in the same spot. They failed to craft the strategy required, a weakness that COVID has “attacked”. If they had only taken the right steps at the right time, this would not be a concern. In fact, it would be an enormous source of competitive advantage leading to happier customers.

In my company, we were too slow in our pivot to offer an online version of our 2-day strategic planning retreat. Believing that COVID would pass in the near future, we waited…but now we expect companies to ask for lower cost, virtual retreats as a matter of course. We learned that innovation is easier to teach than to apply.

The truth is, when only a trickle of evidence is available, you need tremendous creativity to imagine what your customers and suppliers will need. Yet, there are standard, proven approaches to produce reliable, game-changing innovations. For example, use the Jobs to Be Done technique I mentioned in a Gleaner column from Nov 18 2016.

Here is a test – if you don’t have a list of practical innovations lined up for possible execution in 2021, you probably aren’t taking advantage of the pandemic. Teach your staff how to use the latest techniques and apply them even when it’s hard.

3) A Culture of Proactive Resilience

Jamaican companies know how to react to disasters: they are tough survivors. But few can make repeated operational changes which create room for transformational shifts. Unfortunately, CEO’s often behave as if their job is only about capably adjusting to outside fluctuations.

However, there is another approach: to always look to do more with less, thereby preparing your company to tackle the next disaster before it even appears.

The fact is that today’s pandemic is tomorrow’s hurricane, fire, or new digital competitor. These are just a few disruptions which can do serious damage to your enterprise. Consequently, you should be prepared by driving an enduring culture of continuous improvement.

Ultimately, this self-renewing corporate culture is more likely to succeed against rude surprises. It prepares your staff to tackle challenges effectively. This is the only way to ensure your firm’s success: the kind of place which sees the next disruption as an opportunity to transform itself for the better. Far from being wasted, it’s welcomed.

Dealing With Distractions in Open Offices

We received this comment below on the podcast (Episode 100), and so we're answering his question on dealing with distractions in open offices, to kick of the new year. Hey guys, thanks for the content! I’d like to hear your ideas about handling extended busy times. I’ve been practicing GTD (poorly, but trying) for 4 or 5 years and firmly believe in the system. I’m a manager in what is, unfortunately, effectively an open office. I don’t currently have the ability to schedule my time which makes it extremely difficult to work on the important things without getting interrupted. In the next few months I’ll be moving to a separate office in the same building which will then give me the opportunity [to] put a schedule in place. In the meantime, and for others caught in the same sort of situation (think customer service for example) it would be great to get some tips on what might work in these types of situations. Cheers!Brent (If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/106 for clickable links and the full show notes and transcript of this cast.) Enjoy! Give us feedback! And, thanks for listening! If you'd like to continue discussing Dealing with Distractions in Open Offices from this episode, please click here to leave a comment down below (this jumps you to the bottom of the post). In this Cast | Dealing With Distractions in Open Offices Ray Sidney-Smith Augusto Pinaud Art Gelwicks Francis Wade Show Notes Resources we mention, including links to them, will be provided here. Please listen to the episode for context. Ray— Scheduling calls for most interruptive conversationsActive noise cancelling (ANC) headphonesLuxafor lightsSound barrier panels (Ray’s preferred panels: Versare SoundSorb VersiPanel) Raw Text Transcript | Dealing With Distractions in Open Offices Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio). Read More Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling productive life, then you've come to the right place productivity cast, the weekly show about all things productivity. Here, your host Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks. Raymond Sidney-Smith 0:17A quick note, before we get started with our episode today, for those of you listening, who are interested in engaging with others, listening to ProductivityCast, please find our digital community at WWW dot personal productivity dot club, sign up, and we'll approve you into the community, then find the ProductivityCast channel and join that you can come on and episodes, ask questions and engage with the ProductivityCast. Team and community. It's easy to sign up and it's free. Again, that's www dot personal productivity dot club. Thanks so much. And now on with the show ProductivityCast Episode 106 Welcome back, everybody to ProductivityCast, the weekly show about all things personal productivity, I'm Ray Sidney-Smith. Augusto Pinaud 0:55 I am Augusto Pinaud. Francis Wade 0:56I'm Francis Wade. Art Gelwicks 0:58 And I'm Art Gelwicks. Raymond Sidney-Smith 0:59Welcome, gentlemen. And Happy New Year, Happy New Year to listeners. This is our first episode of 2021. And hopefully this year will be a better year than 20, in the sense that after hopefully, you know, people start to get vaccinated in larger swamps and everything else like that, we'll be getting back to our normal lifestyles. And I'm looking forward to, you know, seeing people in real life again, very soon. And what we wanted to do today, is we got a listener question. And we thought, Well, why the heck not answer that listener question as a good...