Month: October 2018

This is episode two, on Step Two of the Workflow Diagram / Map, Clarify (formerly Process), in our nine-part series on the Getting Things Done (GTD) personal productivity methodology and eponymously-titled book, from the perspective of the ProductivityCast team--as long-term practitioners, critics and observers of GTD. “Without a next action, there remains a potentially infinite gap between current reality and what you need to do.” ~David Allen In this episode, we discuss how we all define Clarify and how we process/clarify in our own systems today, as well as what challenges we see GTD practitioners face and how to overcome those issues in day-to-day productivity. (If you’re reading this in a podcast directory/app, please visit http://productivitycast.net/040 for clickable links and the full show notes and transcript of this cast.) Enjoy! Give us feedback! And, thanks for listening! If you'd like to discuss this episode, please click here to leave a comment down below (this jumps you to the bottom of the post). In this Cast Ray Sidney-Smith Augusto Pinaud Francis Wade Art Gelwicks Show Notes Resources we mention, including links to them will be provided here. Please listen to the episode for context. Evernote Toggl Raw Text Transcript Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio). Read More Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling productive life? Then you've come to the right place productivity cast the weekly show about all things productivity here your hosts, Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks Raymond Sidney-Smith 0:19 Welcome back everybody to productivity cast the weekly show about all things personal productivity I'm recently Smith i'm joined with my co host Augusto Pinaud. How's it going? Good morning, Francis Wade and Art Gelwicks. How are you gentlemen? Great. I'm doing well, we are going to be talking about the second stage of the workflow diagram within getting things done by David Allen. And this is the stage that he calls processing and the first edition or clarifying in the second edition. And so for the rest of our discussion today, just know that we may note processing or clarifying as, as the terms sort of equally, okay, so I wanted to start off the discussion with how each of us defines the term processing or clarifying in the context of GTD, what we remember, say, from what David Allen told us, it was in in our readings of the book, and how we determine or define that in our practices today, and our productivity systems today, because they obviously change over time, I don't think that the term processor clarify is immutable, just because over time, the way in which we do it is so fundamentally different, because if we do it, and we do it well, long enough, it changes, we become better at it. And therefore processing clarifying becomes a different process for each of us. And so I'm open to discussion on that as well. But let's start off with defining processing or clarifying, Augusto Pinaud 1:45 you know, as I said, you know, that collecting assumption that for me was Oh, super clear, super cool. The processing part to me a lot longer to understand, okay, now, I have old days what I'm going to do, and to really slow down enough so I could really process this stuff, you know, the beginning was like, Okay, well, I get this envelope with papers of new car. Okay, then file and I, my default answer was, when in doubt, file, what produce in many cases was a ridiculous big file cabinet. And me going back to all I forgot to register the car. So good. I knew now where the papers were,

Over the next nine episodes, we are going to be in conversation about Getting Things Done: The Art of Stress-Free Productivity by David Allen. We are going to talk about each of the steps in the GTD Workflow Diagram / Map. We will cover capturing, clarifying, organizing, reflecting and engaging, then a discussion about Weekly Review. Finally, we will cover what we wish we knew when we started our GTD practices many years ago. In this first cast in this series, we discuss GTD's first step in the Workflow Diagram / Map, Capture. Capture is more than simply writing things down. GTD gives us a cohesive method for getting all of our incompletes and commitments into places where you know you'll look at it again. (If you’re reading this in a podcast directory/app, please visit http://productivitycast.net/039 for clickable links and the full show notes and transcript of this cast.) Enjoy! Give us feedback! And, thanks for listening! If you'd like to discuss this episode, please click here to leave a comment down below (this jumps you to the bottom of the post). In this Cast Ray Sidney-Smith Augusto Pinaud Francis Wade Art Gelwicks Show Notes Resources we mention, including links to them will be provided here. Please listen to the episode for context. Getting Things Done Virtual Study Group (live call-in discussion and podcast) Getting Things Done by David Allen Perfect Time-Based Productivity (2nd Edition) by Francis Wade Google Keep OmniFocus Amazon Echo Devices (voice-based assistant) Remember the Milk Evernote Livescribe smartpen and notebooks Everlast reusable notebooks (not the Wave Rocketbooks - do not microwave these!) Amazon Kindle How to Escape the Zeigarnik Effect Francis has a self-assessment for Capturing Skills: https://www.proprofs.com/quiz-school/story.php?title=how-good-are-you-at-capturing Raw Text Transcript Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio). Read More Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling, productive life? Then you've come to the right place productivity cast, the weekly show about all things productivity here, your host Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks. Raymond Sidney-Smith 0:17 Welcome back everybody to ProductivityCast the weekly show about all things personal productivity. This is Episode 039 Episode 39 of ProductivityCast. And today I am joined by Augusto Pinaud, Francis Wade and Art Gelwicks. Welcome to the show, Gentlemen. Unknown 0:35 Good morning. Great to be here. Raymond Sidney-Smith 0:38 Good morning, everybody. Over the next nine episodes, we are going to be in conversation about getting things done the art of stress free productivity by David Allen. We're going to talk about each of the nine steps in the GTD workflow diagram slash map. And we will cover capturing, clarifying, organizing, reflecting and engaging and then have a discussion about the weekly review. Finally, we will cover what we wish we knew when we started our GTD practices many years ago. In the final two episodes, I think it'll be really interesting for us all to kind of look at this from the different perspectives we have on getting things done. Some of us are GTD practitioners, some of us are not some of us have been critics of some of these parts of the book. And some of us have been great advocates and enthusiasts for it. So I think it'll be really interesting for us to be able to have a conversation about each of these pieces. And Up first is the concept of collecting and or capturing David Allen started by calling it collecting and the collection habit, as he used to call it,